Texas Silver Haired Legislature

Office Definitions and Duties of Elected Officers

Speaker

The Speaker's duties are those commonly assigned to a chairman or president of an organization. The Speaker will preside at all meetings of the TSHL and of the Executive Committee.
The Speaker is an ex-officio member of all committees and chairman of none, except when so approved by the Executive Committee.
Ad hoc committee members are appointed by the Speaker as need is determined and approved by the Executive Committee.

This officer shalll perform the duties of the Speaker when the Speaker is absent or at the Speaker’s request.
The Speaker Pro Tem is an ex-officio member of all committees and chairman of none except when so approved by the Executive Committee.

The duties of the Deputy Speaker Pro Tem are identical to those of the Speaker Pro Tem.
The Deputy Speaker Pro Tem is an ex-officio member of all committees and chairman of none except when so approved by the Executive Committee.
The Deputy Speaker Pro Tem will coordinate the fundraising activities of the Texas Silver-Haired Legislature.

Secretary

keep the official minutes of all TSHL sessions and of the meetings of the Executive Committee;
be custodian of the TSHL records with the exception of the financial records;
see that all notices are given in accordance with these Bylaws;
be responsible for transmitting, receiving, and certifying ballots in the event that a mail or e-mail vote is approved and ordered by the Executive Committee;
notify the appropriate AAA Planning and Service Area whenever a TSHL member resigns or is otherwise removed from the TSHL roster;
perform all the duties of the office of Secretary and such other duties as the Speaker or the Executive Committee may assign from time to time.

The minutes, record, and documents shall be kept on file at a place recommended by the Secretary and approved by the Finance Committee, and passed on to the succeeding Secretary.
In the absence of the Speaker, the Speaker Pro Tem and the Deputy Speaker Pro Tem at any authorized meeting, the Secretary shall serve as moderator until a temporary Speaker is elected.

The Comptroller is responsible for all financial records of the TSHL, and shall be bonded.
The Comptroller shall make financial reports at each regular Finance Committee meeting and the orientation, legislative, and general sessions.
The Comptroller shall serve as liaison between the TSHL and the TSHLF Board of Directors.
The Comptroller, with the approval of the Executive Committee, may establish a bank account for his convenience in depositing any funds the TSHL may receive and for reimbursement of requests for payment of expenses incurred by the TSHL.